Employer Identification Number

The IRS requests that all business or entity information associated with the EIN number to be correct at all times. If incorrect information in the EIN application (form SS-4) has been filed with the IRS, or the information has subsequently changed after the initial EIN application filing, the IRS must be informed of the information changes. Corrections usually include updating the information of the current responsible party and/or contact information (phone number, fax number, mailing address and/or physical address).

Clients who have used our services in the past to apply for an EIN number, can contact us to find out what information we have on file that is associated with the business or entity's EIN number.

Who Can Change the Information Associated With The EIN Number?

To change the information associated with the business or entity's EIN number, you must be the current responsible party of the business or entity. You are considered the responsible party of the business or entity if you are the:

• Executor;
• General Partner:
• Grantor;
• Managing Member;
• Owner;
• Principal Officer; or
• Trustor.

If there is more than one (1) responsible party, such as two (2) general partners in a partnership, then select one (1) person to be the responsible party of the legal entity. Individuals who are nominees of the business or entity are not able to correct the information associated with the EIN number. A nominee is anyone who has limited power over the business or entity for a restricted period of time.

If a nominee completed the initial EIN application filing, then the full name and tax identification number (SSN or ITIN) of the true responsible party associated with the business or entity must be corrected. The IRS must have the correct contact person and information of the business or entity in case there is a tax matter which they need to discuss with the responsible party. The IRS does not wish to supply confidential tax information in error to an individual who is not responsible for the business or entity.

How Do You Change The Information Associated With The EIN Number?

Currently, there is no IRS form available to change previously filed information associated with the business or entity's EIN number. To change or update the information that the IRS has on file, submit a letter (on company letterhead if possible) to the appropriate IRS office (depending on the state or country the business or entity is located in) with the following information:

• The responsible party's full legal name;
• The responsible party's Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN);
• The business or entity's full legal name;
• The business or entity's employer identification number (EIN);
• The business or entity's mailing address; and
• The information associated with the EIN number that needs to be changed.

Where Do You Send The Letter Requesting Information Changes Associated With The EIN Number?

If the business or entity’s principal location, office or agency is located in Connecticut, Delaware, District of Columbia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Vermont, Virginia, West Virginia or Wisconsin, mail or fax the letter requesting the information changes associated with the EIN number to:

Internal Revenue Service
Stop 343G
Cincinnati, OH
USA 45999

Fax Number: 1-855-270-4081

If the business or entity's principal location, office or agency is located in Alabama, Alaska, Arkansas, Arizona, California, Colorado, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Tennessee, Texas, Utah, Washington, Wyoming, or any place outside of the United States, mail or fax the letter requesting the information changes associated with the EIN number to:

Internal Revenue Service
M/S 6273
Ogden, UT
USA 84201

Fax Number: 1-801-620-7116

The IRS will respond by sending a confirmation letter acknowledging the information changes associated with the EIN number. If a confirmation letter is not received within sixty (60) calendar days, then fax the same letter to the appropriate office (depending on what state or country the principal location, office or agency of the business or entity is located in) with the words "Second Request" at the top of the letter.

Please note: Do NOT submit another EIN application (form SS-4) with the belief that it will replace the information previously filed. The IRS will issue the business or entity another EIN number instead of correcting the previously filed EIN application.

Information changes associated with the EIN number outside of reporting mistakes in filing and/or contact and responsible party information, may require the business or entity to apply for a new EIN number.  Click the following links to find out more details about when a new EIN number is needed and when completing a new EIN application is NOT required.